Job Summary: The role of the Annual Giving Manager is to actively fundraise for Ballet West’s annual giving programs: Heritage Club, Membership, and Scholarship. In addition, promote projects and capital campaigns to increase annual giving donations. Annual Giving Manager will be responsible to meet an annual budget goal, while providing elevated customer service and developing long-lasting relationships with donors
•Manage Heritage Club and Membership Programs
o Work with Chief Development Officer and Major Gifts Officer to craft strategies for annual giving; responsible for achieving annual financial goals for donors below $10,000.
o Identify, cultivate, solicit and steward new and renewed annual donors.
o Utilize wealth screening tools, Board of Directors, and staff to identify prospects for new and/or elevated gifts; develop a pipeline of annual giving donors.
o Manage direct mailings and work with the marketing department to create necessary materials, on time delivery and within budget.
o Manage invitations and confirmations for donor stewardship experiences, such as in-studio invitations, Mr. C’s dinner, Breakfast at the Ballet, season unveiling event, backstage tours, Director Pointe invitations, etc.
o Work with Development Coordinator on Membership solicitation, renewals, and benefit fulfillment.
o Manage all individual donor fulfillment, including performance sponsorships and complimentary tickets, artist sponsorships, holiday gift, etc.; confirm and update recognition in playbill, Front Row, website, on-site signage, etc.
o Ensure all donor records in the database are up to date and portfolio plans reflect accurate forecasts and recorded revenue.
• Manages Ballet West Scholarship Fund
o Work with Chief Development Officer to design a strategy in securing Academy scholarship support and meet annual revenue goal; activate approved strategy and track success.
o Manage targeted scholarship fundraising events, including those that support Park City Latinx Scholarships. Assist with scholarship messaging as needed for Live PC Give PC, Social Media, etc; coordinate grant submission with Foundation and Government Manager.
o Manage the process of inviting “Named Scholarship Donors” to work alongside Artistic Director and Academy Director in selecting annual scholarship; ensure website and onsite plaques are updated with annual scholarships; coordinate an introduction between scholarship donors and recipients, when prompted.
• Other Support
o Manages In Honor and In Memory gifts and recognition; renewal of gifts and ensure proper recognition in playbill and website.
o Works with Board Liaison to ensure benefit fulfillment for Board of Trustees.
o Collaborate with Development Coordinator in solidifying event dates and communication timeline for donors.
o Delivery of Monthly Board Reports.
o Attends and supports Ballet West Special Events, including but not limited to: intermission receptions, cast parties, fundraisers, donor salon events, etc. Assists with event execution onsite – load in/out, clean up, etc.
Desired Qualifications: • Must have a four-year college degree and a minimum of five years of fundraising experience
• Must have car and valid driver’s license
• Tessitura (or other CRM database) software proficiency, required
• Financial non-profit literacy, requested
• Analytical comprehension and attention to detail
• Project management and organization skills
• Strong interpersonal skills and the ability to multi-task
• Ability to work with a highly motivated team of fundraisers
• Excellent writing and proofreading abilities, recommended
• Knowledge of ballet and the arts, very helpful
• Wants to have fun and push the boundaries of how the arts serves our local and global communities