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The Candidate: We are looking to hire a Personal Assistant to join us in our rapid and exciting growth! The personal assistant will perform a broad range of complex administrative support tasks, and help in keeping the office running efficiently and smoothly. This role requires the ability to work in a fast-paced environment, be proactive, meet and adapt to changing deadlines. The ideal candidate will maintain effective daily communication to provide support on a variety of business functions. We are looking for progressive-thinking, motivated individuals to join our creative team and bring added value to our solid portfolio of projects. Raw Design values diversity and we encourage minorities and women to apply.
The Firm: Raw Design Studio is a growing architecture firm in Salt Lake City. Founded in 2012, Raw’s mission is to bring quality innovative design to every project. We believe that successful businesses are founded on solid relationships and we strive to create, foster, and maintain strong relationships through honest and fair business practices. Raw Design has built a solid portfolio of constructed projects as well as developed strong relationships with clients, contractors, and consultants. We’ve recently grown to 6 people with a goal of adding 2 more by the end of 2020. Raw Design is not a corporate office but we take our work seriously. We care about our projects as much as we care about our dogs, and pastries.
The Work: Much of our work is on medical and professional offices, both ground up and tenant improvement. We also work on multifamily residential projects including townhouses and apartment buildings, retail, recreation, and education spaces, installations, and single-family dwellings. The work is fast-paced and exciting. As our firm grows, we are expanding into new project types and increased project sizes.
The Office: Raw Design is located Downtown in an up and coming neighborhood close to bars, coffee shops, and restaurants. We are within walking distance to Trax and Frontrunner and easily accessible by bike. The office is across the street from the Utah Arts Alliance, next door to the Community Gardens, and two blocks from The Gateway. We share our space with a creative agency and our lot with an artist’s studio.
Responsibilities: Responsible for a full range of administrative support tasks such as typing, editing, printing and binding documents, preparing correspondence and managing calendars
Plans and coordinates a variety of meetings and events
Communicate regularly with business and personal contacts in a professional and efficient manner while maintaining confidentiality and professionalism
Assists in the ordering and organization of supplies and equipment
Must be quality minded and self-motivated while dealing independently with a variety of routine and non-routine problems and situations, while also accepting occasional tasks outside of direct scope
Attend to daily business and personal errands of management
Take meeting notes as needed, document action items, distribute minutes, and help with task and time management
Qualifications: *note some of these are preferred but not required
Minimum 2-3 years administrative work experience; previous experience in personal assisting or executive assisting a plus
Experience with Microsoft Office Suite including Excel, Word and PowerPoint as well as experience with the Adobe Suite including InDesign, Photoshop, and Illustrator
Experience in Marketing and Graphic Design
Experience with RFP’s and RFQ’s in the realm of construction and architecture
Experience with design of web pages, social media, running a blog, etc.
Ability to multi-task and coordinate a variety of functions
High attention to detail and organization
Ability to prioritize, meet deadlines, problem-solve and make decisions
Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
Have working knowledge of basic office equipment (copiers, printers, projectors, etc.)
Ability to work alone or as part of a team, and can identify and resolve problems and make decisions with minimal supervision
Compensation: Though we are a small firm, we strive to provide great compensation and full benefits that match the big guys. Raw Design offers Competitive Pay based on experience, Matching 401(k) Plans, Professional Development Opportunities, Paid Time Off, Paid Holidays, Medical Insurance Reimbursement, Profit Sharing, and Bonus potential.
Job Type: Full-time or Part-time
Deadline: Open Until Filled
Submission: Email Resumes (and Portfolio, if available) to Darin Mano at firstname.lastname@example.org and Angela Flicker at email@example.com
Address: 654 W. 100 S., Salt Lake City