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The Utah Department of Cultural & Community Engagement's seeks a Program Support Specialist

Posted by Utah Department of Cultural and Community Engagement ; Posted on 
The Utah Department of Cultural & Community Engagement's seeks a Program Support Specialist


The Utah Department of Cultural & Community Engagement’s Division of Arts and Museums (UA&M) seeks an enthusiastic and experienced individual to join our team as a Program Support Specialist. This position requires the performance of a wide variety of administrative support duties. Position is full-time and can accommodate a flexible work schedule, including telework. Requires residency in Utah.

Principle Duties
As the Program Support Specialist you will typically:

  • Help maintain Division budgets; specifically federal funding (National Endowment for the Arts, National Endowment for the Humanities and Institute for Museums and Library Services).
  • Ensure compliance with federal grants through tracking/monitoring and reporting.
  • Assist staff with state procurement; including requirements, processing, grant/MOU contracts, and LPD approvals.
  • Provide recommendations and support to program managers based on working knowledge of federal and state guidelines, requirements and reporting.
  • Create and maintain vendor relationships, such as constituent payment inquiries.
  • Work with UA&M Data Specialist to maintain statistical information on program performance; support ongoing UA&M evaluation and system improvement processes.
  • Serve as the Division liaison for State Division Rulemaking Authority.
  • Coordinate with Department liaison to track, inventory and order IT equipment.
  • Work with leadership on the use of salesforce for administrative tasks.
  • Perform other duties as required to support the mission and function of the Division.

Ideal Candidate
The ideal person for this position will possess:

  • The ability to learn and manage complex tasks.
  • Strong organizational, analytical, interpersonal, oral and written communication skills.
  • The ability to initiate projects and work independently with minimal supervision.
  • Financial management experience, including accounting, general bookkeeping experience and payment processing.
  • Proficiency with Microsoft Office Suite, Google Workspace and Salesforce.
  • Experience interpreting and applying policies, grant requirements, technical directives, state/federal standard and regulations, and implementing compliance processes.
  • The ability to exercise sound judgement and solve problems skillfully.
  • The ability to manage multiple projects simultaneously and meet deadlines.
  • The ability to explain complex concepts/goals of program or project; recognize service needs, resource constraints and develop alternative solutions.

Preference may be given to those with a Bachelor’s degree or a combination of education and work experience that provides the necessary skills to successfully accomplish job duties.

Why You Should Join Our Team
As part of the UA&M team you will have the opportunity to work with a passionate, diverse and talented staff, supporting broader division work with the National Endowment for the Arts, the Institute for Library and Museum Services, the National Endowment for the Humanities, other government agencies, and nonprofit organizations. We foster a vibrant and inclusive culture within our workforce. In this position you would also enjoy a generous benefits package through the State of Utah. The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability. The State provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act.

The Agency
The Utah Division of Arts & Museums is a public agency composed of two advisory boards (the Utah Museum Services Advisory Board and the Utah Arts Advisory Board), and a staff of 22 FTE. As the state’s primary agency that focuses on supporting Utah’s arts, museums and cultural community, our vision is to be a relevant and knowledgeable agency working with and for Utahns to encourage a vibrant and culturally engaged state. Our core values include collaboration, openness, excellence and ensuring access, inclusion, diversity and equity through our services and programs.

Supplemental Information 

  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
  • Valid driver license required to drive a motor vehicle on a highway in this state per UCA53-3-202(1)(a).